With the policies below, employees will get an understanding of what they can post online, and how any carelessness may lead to mishap for them or Business SJ Inc.
Business SJ Inc. recognises blogs, networking sites, and other social media platforms as possible tools to support the Company’s operational goals. This policy covers the following social media channels, as well as any others we may come into contact with in the future:
This policy applies to employees and committee members when they partake in social media as part of their job. It also applies to staff employees’ participation in social media at any time that they speak on behalf of the Business SJ Inc.; identify themselves as a Business SJ Inc. employee or as affiliated with the Business SJ Inc.; or discuss the Business SJ Inc. or its affiliates.
Social media helps to influence decisions and enables Business SJ Inc. as a business to entice new members, grow our database and what services and information we can offer. Social media is a place to form conversations and build some great connections, so don’t forget to be nice, have fun and network to build relationships and create a rapport whilst building he Business SJ Inc. brand.
This policy will cover all employees and committee members of Business SJ Inc. working at all levels, including; directors, senior managers, contractors and interns, social media administrators. For the purpose of this policy, all are classed as an employee of Business SJ Inc.
This section outlines Business SJ Inc.’s expectations for your conduct on social media as a Business SJ Inc. employee or committee member.
Business SJ Inc. recognises that employees may wish to use Social Media in their personal life and this Policy does not intend to discourage nor limit personal expression, passions or online activities as they can aid the employees work duties.
However, staff should be mindful that some websites may be monitored and if this policy is breached then certain actions may be taken under the company’s constitution document: “Constitution: Business SJ Inc. February 2019”
If you notice any misuse of social media by other members of staff, please report it to the Chairperson.
Conversations or information that is considered confidential or classified or deals with matters that are internal in nature should not be published if you are unsure on what content falls under this bracket, then please contact the Business SJ Inc. Chairperson. For further details, https://business-sj.com.au/privacy-policy.
If an employee of Business SJ Inc., has failed to comply with this social media policy, they will face the companies disciplinary procedure found here in the “Business SJ Inc. Constitution February 2019; Part 4 – Disciplinary Action, Disputes and Mediation”.
Where evidence of misuse or failure to comply is found, then Business SJ Inc. may undertake a detailed investigation to examine the seriousness of the breach and then apply a penalty to the employee accordingly. The factors that will be considered are: the effect it has had on the Business SJ Inc., the Serpentine Jarrahdale Shire or the individual concerned; did the comments cause problems given the employee’s role; could the employer can be identified by the postings; any other qualifying factors such as the employee’s disciplinary record etc.
Employees and committee members of Business SJ Inc. should recognise that what they publish on their social media channels is their responsibility and that they are legally liable for anything they write online. As an employee, you are an ambassador for Business SJ Inc., and your style in all situations online, should reflect that in a positive way.
For further details, see Point 4.3, ‘Etiquette and engagement’.
This section defines who is responsible for specific social media governance tasks.
SOCIAL MEDIA ROLES & RESPONSIBILITIES PERSON RESPONSIBLE
The larger the company the more risks you can come up against within social media. To confirm that all employees of Business SJ Inc. are working to the same guidelines this section of the social media policy provides clear and concise procedures to avoid any potential concern.
It’s very important that we give credit where credit is due, and that we do not breach any copyright or intellectual property rights when sharing content across social media channels.
This section specifies how the Business SJ Inc. team will credit original sources when they are reposting or borrowing content from an external source.
This section defines what is considered confidential and non-sharable.
All Business SJ Inc. employees and committee members must include a disclaimer when publicly commenting on content related to Business SJ Inc. that identifies them as an employee.
Please use the following disclaimer statement:
“The [INSERT NAME & JOB TITLE] at [INSERT COMPANY NAME] shall be responsible for confirming that all views expressed online on the employees social channels are their own and do not reflect the employer.”
Remember, as an employee of Business SJ Inc., you are still perceived by members of the public as a representative of the Business SJ Inc., even if you include the above disclaimer that your opinions are your own.
Social media can be a potent tool for scammers and criminals. From phishing scams to ransomware attacks, social media security risks are all too common. All Business SJ Inc. employees must be hyper-vigilant when it comes to protecting their online presence.
This section of the Business SJ Inc. social media policy helps safeguard against such risks by making Business SJ Inc. employees aware of the threats, how to avoid them, and what to do should an attack occur.
It is the responsibility of the company’s employees that they shall adequately protect the identity and digital assets of the company when accessing email, digital and website data. It is expected that:
If you are unsure of how to set up two-factor authentification in relation to the specific IT systems and online channels you are using, the following article may help: How to set up two-factor authentication on all your online accounts
It is the responsibility of the employees to keep their devices and software up to date at all times. If you are unsure how to do this, there are several articles available here: Google Search
Employees are required to read: Phishing Attack Prevention: How to Identify & Avoid Phishing Scams
Learning how to detect a Cyber Attack can be difficult, but there are several warning signs that include:
Employees are required to read: 5 Ways To Detect A Cyber Attack and remain vigilant at all times.
Contact the Chairperson immediately.
The Chairperson will contact the appropriate agency/web host/email host company to close down the company website.
Further information may be found at: Top 10 things to do when responding to a cyber security incident
When public mistakes happen, and they do, Business SJ Inc. Secretary will investigate and follow the Business SJ Inc. disciplinary procedures as appropriate because every employee is essentially responsible for what they publish online.
But remember, to avoid embarrassment for yourself and Business SJ Inc. in the first place, all Business SJ Inc. employees should exercise both caution and common sense. They should do this whether posting on behalf of the Business SJ Inc. or on their own personal social media channels. Ultimately, it will be the Business SJ Inc.’s reputation that suffers for any breaches in conduct relating to what has been outlined in this policy.
The Secretary has general responsibility for the quarterly evaluation and update of this social media policy for Business SJ Inc by means of adding it to the agenda.
All Business SJ Inc. employees, committee members, contractors and interns are confirming that they will comply with this agreement and that they confirm they understand the Business SJ Inc. social media policy.
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~Business SJ Committee